At a glance
- City authority
- Roma Capitale — Servizi Funebri e Cimiteriali
- Application point
- AMA S.p.A. Capitoline cemeteries
- Exit document
- autorizzazione all'estradizione / passaporto mortuario
- Region
- Lazio
- Arrival period for a routine case
- arrival at the confirmed address can be organised within 48 hours
Which Rome authority decides on international removal?
In the description of its service, Roma Capitale mentions the issuing of authorisations for the importation and exportation of the deceased from the country, designated as passaporti mortuari. It is a special responsibility of the city's funeral and registry offices.
This kind of organisation distinguishes Rome from Milan. In the capital city, the central municipal authority connects the administrative part with the system of Capitoline cemeteries, while the Milan instruction divides the document in detail according to the international regime of destination. That is why the contents of the two cities cannot be used as an interchangeable procedure.
What must precede the Roman passaporto mortuario?
The death and identity records must be complete before the international authorisation is issued. The medical certificate provides the basis for civil registration, while any judicial proceedings take priority over the funeral administration. A municipal document cannot override a measure imposed by the prosecution service or forensic authority.
The final country and place of burial are included in the check because the destination issues its own consular permit. The Roman passaporto mortuario and the Serbian sprovodnica must describe the same case. If reception is planned at a cemetery, hospital or home address, the handover point must be specified precisely and confirmed before departure.
How are documents issued in Rome different?
The names in the table describe the roles. A special case may require an additional decision, but it is not assumed without information from the legally responsible office.
| Document | Issuing authority | Role in the case |
|---|---|---|
| Medical record | doctor or health institution | confirms the fact and circumstances of death |
| Civil death record | competent service of Roma Capitale | establishes official personal data |
| Passaporto mortuario | Servizi Funebri e Cimiteriali | approves export from Italy |
| Entrance certificate | competent mission of the destination country | connects the Roman case to the destination |
Why is it not enough to say that the deceased is in Rome?
The metropolitan area and administrative territory of Roma Capitale are not the same as the informal name of wider Rome. The complete address of the facility indicates whether the death was registered in the Roman system or in a neighbouring municipality in Lazio. Only then can the offices responsible for the civil record and international document be identified correctly.
The institution must confirm whether the deceased can be released or remains subject to an autopsy or judicial decision. Its name alone does not establish that status. A privately agreed collection date cannot override a measure that the competent public authority has not yet lifted.
How is Rome’s outward document matched with the destination country?
The land route from central Italy is first directed towards the north of the country, and then towards the transit countries corresponding to the final address. It is administratively important that the Italian and destination-country permits have the same record of name, date and place of handover before the final plan is confirmed.
For burial in Serbia, the Serbian sprovodnica is obtained through the competent Serbian mission. Bosnia and Herzegovina, Croatia and Montenegro publish separate admission requirements. Serbia's embassy in Rome is relevant to a Serbian destination; it does not issue another country's transport document. The intended country of burial therefore determines which consular procedure must be checked.
What data allows the case from Rome to be verified?
The family states the deceased's full name, passport number, institution and its address, information on whether the death has already been registered, named city of burial and telephone number. Based on this, the relationship between Roma Capitale, Cimiteri Capitolini and the competent consulate is checked.
Routine documents for a straightforward case are collected without a separate handling fee. The first response is provided within 10 minutes, and arrival within 48 hours is planned only after the Roman authorisation and destination-country documents are complete. Fees charged by authorities or other institutions are paid according to their actual invoice.
Process for this case
- Step 1 of 4
Roman address check
The institution's address establishes the relevant municipality and civil-registration jurisdiction.
- Step 2 of 4
Completion of the civil death record
The medical notification and civil record must contain matching identity and death details.
- Step 3 of 4
Authorisation by Roma Capitale
The city office completes the passaporto mortuario for the confirmed destination.
- Step 4 of 4
Handover to the documented recipient
The destination-country permit and address of reception accompany the deceased to the final destination.
Sources and review date
The official sources listed below were reviewed for the statements on this page. Responsibilities and forms can change, so the current version published by the relevant authority remains decisive.
- Roma Capitale – official guidance — Roma Capitale · reviewed
- Roma Capitale – official guidance — Roma Capitale · reviewed
- Comune di Milano – official guidance — Comune di Milano · reviewed
- Comune di Milano – official guidance — Comune di Milano · reviewed
- Ministarstvo spoljnih poslova Republike Srbije – official guidance — Ministarstvo spoljnih poslova Republike Srbije · reviewed
- European Commission — DG MOVE – official guidance — European Commission — DG MOVE · reviewed
- Ministarstvo spoljnih poslova Republike Srbije – official guidance — Ministarstvo spoljnih poslova Republike Srbije · reviewed
- Ministarstvo vanjskih poslova Bosne i Hercegovine – official guidance — Ministarstvo vanjskih poslova Bosne i Hercegovine · reviewed
- Ministarstvo vanjskih i europskih poslova – official guidance — Ministarstvo vanjskih i europskih poslova · reviewed
- Vlada Crne Gore – official guidance — Vlada Crne Gore · reviewed
Frequently asked questions
Does every Roman Municipio issue a passaporto mortuario?
The city source refers to the central office of Roma Capitale and Cimiteri Capitolini, not to the arbitrary Municipio.
What is the role of the AMA Cimiteri Capitolini in the international request?
Roma Capitale states that requests are passed through that service within the Roman funeral system.
Can the Milan procedure be applied without verification in Rome?
No. Although both cities apply Italian law, the local issuer and request channel are not the same.
Does the Embassy of Serbia issue an Italian passaporto mortuario?
No. It acts for the Serbian consular procedure, while the Italian exit decision is issued by the competent Roman authority.
What interrupts the stated 48-hour timeframe in Rome?
An open autopsy, investigation or other decision by a public authority delays the takeover until the official conclusion.